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Hong Kong Island Coastal Trail Challenge 2023/24 – Terms and Conditions for Racing
Registration Rules
1. Late registration or incomplete information will not be accepted.
2. Participants must ensure that the information submitted for registration is correct. Participants will not be able to change their personal information after completing registration and payment.
3. Duplicate registration is counted as one-person registration only. There will be no refund, return and name change arrangements.
4. If a participant provides incorrect information, the registration will be void. There will be no refund.
5. The organizers reserve the right to stop registration before the deadline without prior notice. Such decision will be published on the Challenge website.
6. After completing the registration and payment, the contestants agree to abide by and accept all the terms, rules and arrangements set by the organizers.
7. The Challenge will distribute finisher souvenirs and there will be no replacement.
8. The bib number cannot be transferred to others.
Participation record
1. Participants must use a GPS-enabled sports watch or running app to record and upload this record as supporting evidence, otherwise they will be disqualified.
2. The uploaded record must clearly show the date, time, distance and route map of the exercise for the purpose of calculating the results. A photo of both the starting and finishing points are also requested. Failure to upload the required evidences will lead to disqualification.
3. The organizers only accept records during the event period that runs from November 15, 2023 (00:00 Hong Kong time) through to January 15, 2024 (23:59 Hong Kong time). Overdue records will not be accepted.
4. Repeatedly uploaded records will be considered invalid. The organisers only accept and verify one record per participant.
5. The organisers will check and verify the records uploaded by all participants. If any obviously false/suspicious record is found, the organisers reserve the right to delete it and disqualify the participant/participating organization.
Results Announcement
1. Hong Kong Island Coastal Trail Challenge does not have an appeal mechanism. All participants must successfully submit an activity record approved by the organisers within the specified period, including time and distance. It is used to calculate results.
2. All awards will be presented at the Closing Ceremony. There will be no replacement or pre-collection. If you are not able to attend the Closing Ceremony, please contact Hong Kong Island Coastal Trail Challenge team for further arrangement.
3. All contestants who have timely submitted their records will receive souvenirs after these records have been confirmed by the organisers.
Participant's Declaration
1. The event is voluntary. Participants accept to bear all risks and responsibilities, and have no right to claim from the organisers for injuries, accidents, deaths or any other form of damage caused when participating in this event.
2. Participants are responsible for their own personal insurance.
3. Participants need to have enough training and rest before the event, pay attention to their physical condition, and replenish water in a timely manner. If they find that they are unwell, they should not start and delay their participation within the event set period.
4. Participants should pay attention to the road conditions during the event. If passing a road or a vehicle entrance, they should let the vehicle pass before moving forward to avoid accidents.
5. Participants must take their own safety as the top priority. If the weather turns bad during their chosen time, suspend the activity and go to a safe place for temporary shelter.
Final Decision
1. The organisers reserve the right to amend these articles at any time without prior notice.
2. In case of any dispute, the organisers reserve the right of final decision.
3. The organisers reserve the right to cancel the participation and results of those who have violated or disobeyed any event rule. The fees for the disqualified contestants will not be refunded.
4. The organisers have the final decision on this event. Any temporary changes related to the event will be announced on the event website, Facebook and Instagram pages.
Personal Information Collection Statement
The Challenge organisers will collect the personal information of the contestants in accordance with its privacy policy. Participants can request this privacy policy directly from the organisers. Participants registering and/or participating in the event activities agree to the organisers collecting personal and other information provided by the participants and relevant to the event. Participants agree that the organisers and other partnering organizations can transfer the information to each other and agree that the organizations can use the information for all purposes related to the competition, including but not limited to coordination, operation and marketing purposes. If there is no consent from the participants, the organisers and other partnering organizations will not collect participant information for other purposes than the coordination and operation of the event.
After a participant signs up, they agree to the following disclaimer and activity rules and guidelines:
"I declare that I will abide by the event rules and guidelines for the event. I declare that I will participate in the event when my health is appropriate, and at my own risk. I accept that the event shall not be responsible for any loss, damage, litigation, claims, costs or expenses. I hereby allow the organisers to upload my videos and photos during the event to the Challenge website, Facebook and Instagram pages. I understand that the registration fees will not be refunded under any circumstances. I agree with the above event rules and guidelines."
Registration Rules
1. Late registration or incomplete information will not be accepted.
2. Participants must ensure that the information submitted for registration is correct. Participants will not be able to change their personal information after completing registration and payment.
3. Duplicate registration is counted as one-person registration only. There will be no refund, return and name change arrangements.
4. If a participant provides incorrect information, the registration will be void. There will be no refund.
5. The organizers reserve the right to stop registration before the deadline without prior notice. Such decision will be published on the Challenge website.
6. After completing the registration and payment, the contestants agree to abide by and accept all the terms, rules and arrangements set by the organizers.
7. The Challenge will distribute finisher souvenirs and there will be no replacement.
8. The bib number cannot be transferred to others.
Participation record
1. Participants must use a GPS-enabled sports watch or running app to record and upload this record as supporting evidence, otherwise they will be disqualified.
2. The uploaded record must clearly show the date, time, distance and route map of the exercise for the purpose of calculating the results. A photo of both the starting and finishing points are also requested. Failure to upload the required evidences will lead to disqualification.
3. The organizers only accept records during the event period that runs from November 15, 2023 (00:00 Hong Kong time) through to January 15, 2024 (23:59 Hong Kong time). Overdue records will not be accepted.
4. Repeatedly uploaded records will be considered invalid. The organisers only accept and verify one record per participant.
5. The organisers will check and verify the records uploaded by all participants. If any obviously false/suspicious record is found, the organisers reserve the right to delete it and disqualify the participant/participating organization.
Results Announcement
1. Hong Kong Island Coastal Trail Challenge does not have an appeal mechanism. All participants must successfully submit an activity record approved by the organisers within the specified period, including time and distance. It is used to calculate results.
2. All awards will be presented at the Closing Ceremony. There will be no replacement or pre-collection. If you are not able to attend the Closing Ceremony, please contact Hong Kong Island Coastal Trail Challenge team for further arrangement.
3. All contestants who have timely submitted their records will receive souvenirs after these records have been confirmed by the organisers.
Participant's Declaration
1. The event is voluntary. Participants accept to bear all risks and responsibilities, and have no right to claim from the organisers for injuries, accidents, deaths or any other form of damage caused when participating in this event.
2. Participants are responsible for their own personal insurance.
3. Participants need to have enough training and rest before the event, pay attention to their physical condition, and replenish water in a timely manner. If they find that they are unwell, they should not start and delay their participation within the event set period.
4. Participants should pay attention to the road conditions during the event. If passing a road or a vehicle entrance, they should let the vehicle pass before moving forward to avoid accidents.
5. Participants must take their own safety as the top priority. If the weather turns bad during their chosen time, suspend the activity and go to a safe place for temporary shelter.
Final Decision
1. The organisers reserve the right to amend these articles at any time without prior notice.
2. In case of any dispute, the organisers reserve the right of final decision.
3. The organisers reserve the right to cancel the participation and results of those who have violated or disobeyed any event rule. The fees for the disqualified contestants will not be refunded.
4. The organisers have the final decision on this event. Any temporary changes related to the event will be announced on the event website, Facebook and Instagram pages.
Personal Information Collection Statement
The Challenge organisers will collect the personal information of the contestants in accordance with its privacy policy. Participants can request this privacy policy directly from the organisers. Participants registering and/or participating in the event activities agree to the organisers collecting personal and other information provided by the participants and relevant to the event. Participants agree that the organisers and other partnering organizations can transfer the information to each other and agree that the organizations can use the information for all purposes related to the competition, including but not limited to coordination, operation and marketing purposes. If there is no consent from the participants, the organisers and other partnering organizations will not collect participant information for other purposes than the coordination and operation of the event.
After a participant signs up, they agree to the following disclaimer and activity rules and guidelines:
"I declare that I will abide by the event rules and guidelines for the event. I declare that I will participate in the event when my health is appropriate, and at my own risk. I accept that the event shall not be responsible for any loss, damage, litigation, claims, costs or expenses. I hereby allow the organisers to upload my videos and photos during the event to the Challenge website, Facebook and Instagram pages. I understand that the registration fees will not be refunded under any circumstances. I agree with the above event rules and guidelines."